HOME ABOUT US OBJECTIVES COURSES CONTACT US
 
 
Rules and Regulations
In these rules and regulations, unless the context otherwise requires.
  • Society means National Institutes of Governance and Urban Management (NIGUM).
  • Governing Council means the Governing Council of the Society.
  • Executive Council means the Executive Council of the Society.
  • Academic Council means the Academic Council of the Society.
  • Institute means National Institute of Governance and Urban Management.
  • The “President” means President of the Governing Council of the Society, nominated by the Government of Madhya Pradesh.
  • Chairperson means Chairperson of the Executive Council of the Society, nominated by the Government of Madhya Pradesh.
  • Director means the person appointed as the Director of the Institute by the Government of Madhya Pradesh.
  • “Secretary” means the Secretary of the Governing Council and the Executive Council of the Society.
  • Members means members of the GC, EC and AC of the Society.
  • UADD means Urban Administration and Development Department of GoMP.
  • Academic Staff means the employees of the Society engaged in education, training and research.
  • ‘Rules” means the Rules of the National Institute of Governance and Urban Management as may be amended from time to time by the Governing Council of the Society.
  • Memorandum means Memorandum of Association as registered under the Madhya Pradesh Registration of Society Act - 1973.
  • “Financial year” means the year commencing from 1st April and ending 31st March of the following year.
 
Authorities of the Society
The Governing Council (GC)
NIGUM shall be an autonomous institution registered under Madhya Pradesh Societies Act 1973. It shall function under over-all guidance of a Governing Council (GC).
Authorities of the Society
The GC shall be headed by an academician or practitioner who has contributed immensely in the urban sector. The President shall be nominated by the Government of Madhya Pradesh.
The GC shall have members from Ministries, Academia, Urban Infrastructure, Private Sector and Civil Society Organizations. The Governing Council (GC) will provide policy guidance and approve systems and structure for governance and management of institute. The Government of India and Government of Madhya Pradesh shall nominate their representatives in the Governing Council. The total number of members in GC shall not exceed fifteen (15).
The following shall be the office bearer and members of first Governing Council of National Institute of Governance and Urban Management (NIGUM).

S.No.
Name & Designation
Address
1. Chief Secretary, Hon'ble Minister Urban Development & Environment Department,
GoMP
President (NIGUM)
2. Secretary incharge,
Urban Development & Environment Department,
GoMP
Member
3. Secretary incharge,
Department of Finance, GoMP
Member
4. Secretary incharge,
Department of Housing & Environment, GoMP
Member
5 Mayor, Bhopal Member
6. Director
National Law University Institute, Bhopal
Member
7. Commissioner,
Directorate of Urban Development & Environment Department, Shivaji Nagar , Bhopal
Member
8. Director
School of Planning, Bhopal
Member
9. OSD (Trg), Directorate of Urban Development & Environment Department, Shivaji Nagar , Bhopal Member Secretary


Power and Functions of the Governing Council (GC)
    Following shall be the Power, Duties and Functions of the Governing Council
  • The Governing Council shall be responsible for overall supervision and control of the affairs of the Society within the rules and bye laws made there under.
  • The overall financial authority of the Society shall vest in the Governing Council.
  • It shall adopt Rules & Regulations of the Society and amend it from time to time.
  • The annual budget of the Society drawn up by the Executive Council shall be approved by the GC.
  • The GC shall pass the accounts and shall consider Auditor’s Report and Annual Report at the Annual General Meeting (AGM).
  • The GC shall adopt plan and programmes of the Society to further the goal of the Society. The GC shall delegate powers to the President of Governing Council, the Executive Council and Director of the for the smooth functioning of NIGUM.
  • The GC shall constitute ad-hoc/special committees, with or without power to co-opt, for disposal of any business of the Society or for advice in any matter pertaining to the Society.
  • The structure and governance system of the Society shall be approved by the Governing Council and it shall exercise power of appointment, control over the employees of the Society including power of suspension and dismissal of Teaching Staff.
  • It shall decide the honorarium besides the Travelling and other allowances from to time as sitting fee for the members of GC, EC and AC for each meeting excluding the officials of the NIGUM.
  • It shall perform such other functions as are entrusted to it under these Rules.
Meetings
Meetings
  • All meetings of the Governing Council including Annual General Meeting shall be Presided by the President of the Society but where President is not available at any meeting, the member nominated by the President of the Governing Council shall preside the meeting.
  • The Governing Council shall meet at least once a year.
  • Governing Council meeting shall be deemed to commence on the 1st day of April and end on the 31st of March of the following calendar year.
  • All the meeting shall be convened by 15 day's notice in writing issued under the seal of the Office of the Secretary.
  • Every notice of meeting of the Governing Council shall state the date, time and place of the meeting and shall contain a summary of the agenda of business to be transacted thereon. The notice shall be delivered by hand or shall be sent by post to every member of the Society not less than 15 days prior to the date of the meeting. Any inadvertent omission to give notice or non-receipt or late receipt of the notice by any member shall not invalidate the meetings.
  • Two-third of the total members of the Society shall constitute the quorum of a meeting of the Governing Council.
  • Provided that if a meeting is adjourned for want of quorum, the members present at the subsequent meeting to consider the same agenda shall constitute the quorum.
  • Each member of the Society shall have one vote excluding the President, as the President shall exercise right of vote only in case of a tie.
  • In case of tie, the person presiding over the meeting shall have the casting vote.
  • The President may invite any person other than a Member to attend a meeting of the Governing Council. Such invitees shall not have the right to vote.
  • The Governing Council’s functions not with-standing any vacancy therein and notwithstanding any defect in the appointment, nomination or selection of any Member and no act or proceedings of the Governing Council shall be invalidated or nullified merely by reason of the existence of any vacancy there in or any defect in the appointment, nomination of any Member.
  • The majority opinion will prevail if there is a difference of opinion among members.
  • The President may convene a special meeting of the Governing Council whenever he/she feels appropriate.
  • All disputes/questions at the meeting of the Governing Council shall be determined by vote.
 
The Executive Council (EC)
An eminent academician /practitioner, contributed immensely in urban development shall be nominated by the Government of Madhya Pradesh adopting procedure prescribed in the bye laws of NIGUM as Chairperson of the Executive Council.
The Executive Council shall implement decisions of Governing Council. Director NIGUM shall be the member Secretary of EC. EC shall have seven members including chairperson and member secretary. Out of seven members one non-official member shall be from and amongst the member of GC and one member each shall be nominated (Secretary-incharge,UADD) by GoMP, and Government of India. Two experts of eminence shall be nominated by the Governing Council.
In case an office-bearer is transferred the successor in office shall automatically be deemed to be the authorized office-bearer for the remaining term or till fresh selections is held.
The Chairperson and other members of the EC excluding the officials of the NIGUM shall receive an honorarium besides the T.A. and other allowances fixed by the GC from time to time as sitting fee for each meeting.
In order to ensure smooth functioning of the NIGUM and maintenance of the discipline among the staff, EC shall vest the Directors all necessary disciplinary powers.

Director
An academician or practitioner with a vest experience in the field of urban sector shall be appointed as Director by the Government of Madhya Pradesh for a period of five years. Director will be member Secretary of GC and EC. He will act as Chief Executive of the NIGUM. The Director as the Chief Executive of NIGUM shall exercise all such powers required for managing the NIGUM including the disciplinary, operational and financial. Further, he may exercise emergency powers and shall get approval by the Executive Council in next meeting. In absence of such approval said decision shall stand repudiated.

Power and functions of the executive council
    The Executive Council shall be the executive body of the institute. It shall discharge the following functions:
  • Consider annual and supplementary budgets placed before it and approve with such modifications as may be deemed necessary for being submitted to the Governing Council.
  • Administration of funds of the institute in accordance with approved budget.
  • Preparation of plans and programmes of the institute and holding of annual Governing Council meeting of the institute as well conventions.
  • Execution of approved plans and programmes of the institute.
  • The Chairperson and other members of the EC excluding the officials of the NIGUM shall receive an honorarium besides the T.A. and other allowances fixed by the GC from to time as sitting fee for each meeting.
  • Exercise power of appointment of teaching and support staffs under UGC/Technical Education service conditions and pay scales. However appointments to a post carrying maximum time scale pay under UGC/Technical Education Department or more shall require concurrence of the Governing Council.
  • Lay down terms and conditions with regard to scholarship, fellowship, deputation, consultancy, grant-in-aid, research, consultancy etc.
  • Exercise power of appointment, control over the employees of the Society including power of suspension and dismissal of non- teaching and support staff. However, for dismissal of Teaching and officers of Class II and above, it shall take approval from GC.
  • Management of properties of the institute.
  • Entering into agreements for and on behalf of the society (NIGUM).
  • Sueing on behalf and defending the NIGUM in all legal proceedings.
  • Settlement, compromise, adjustment and reference to arbitration all actions, suits, claims, demands and proceedings regarding the NIGUM 's fund and properties.
  • Appointment of constituted Attorneys or Agents and to delegate to such attorneys or agents all or any of the powers vested in them under the present rules and from time to time remove such attorneys or agents and to appoint other(s) in his/their place.
Meeting of the executive council
  • The EC shall meet at such interval as may be required for smooth functioning of the Society. Ordinarily it shall meet once in every three months.
  • The meeting shall be presided over by the chairperson and in his absence any person nominated by the Chairperson shall preside the meeting.
  • All meetings of the Executive Council shall be convened by 10 day's notice in writing issued under the seal of the Office of the Director.
  • Every notice of meeting of the EC shall state the date, time and place of the meeting and shall contain a summary of the agenda of business to be transacted threat. The notice shall be delivered or sent by post to every member of the Society not less than 10 days prior to the date of the meeting. Any inadvertent omission to give notice or non-receipt or late receipt of the notice by any member shall not invalidate the meetings.
  • Two-third of the total members of the Executive Council shall constitute the quorum of a meeting.
  • Provide that if a meeting is adjourned for want of quorum, the Members present at the subsequent meeting to consider the same agenda shall constitute the quorum.
  • The decision will be by majority opinion. In case of equal division of votes on any matter, the President will have a casting vote.
 
The Academic Council(AC)
There shall be an Academic Council of the Society with at least five (5) members. Director of the institute shall be the chairperson of the Academic Council. Registrar of the institute will be the member secretary of the academic council. Academic council shall provide academic rigors as well as decide on the courses and programmes to be organized/ conducted by the institute within the overall framework of its objectives. It will meet at least twice in a year. However, Director may call special meetings of the Academic Council. Composition of Academic Council shall be:
  • Director, NIGUM, chairperson
  • 3 persons with urban/professional background nominated by the Director
  • All Professors, two Assocaite Professors and one Assistant Professor on the basis of seniority and rotation
 
 
Membership & Registration
Terms of Membership
  • The members other than ex officio members of the society shall be nominated by the Governing Council of the Society and
    Meetings
    they shall continue in the office for three years or respective tenure of office whichever is less.
  • If casual vacancy arises during the three years period, such a vacancy shall be filled up in a like manner as the original vacancy and the admitted members shall hold office for the expired portion of the term.
Termination of Ex Officio Membership
When a person becomes the member of the Society by virtue of the office or appointment which he holds, his membership of the Society shall terminate when he ceases to hold that office or appointment.
Resignation
When a member desires to resign from the membership of the Society, he shall forward the letter of resignation to the President. The resignation shall take effect only from the date of its acceptance by the President.
Register of members
The Society (NIGUM) shall maintain a register of membership indicating their names in full, address and occupations, date of his membership. Every member shall sign the same. If any member of the Society changes his address, he shall notify his new address to the Director who shall thereupon change his address in the Register of Members.
 
 
 
Invitees & Meetings
Special Invitees
The President may invite any person, other than a member to attend a meeting of the Governing Council. Such an invitee shall not, however, be entitled to cast his vote at the meeting.

Special Meeting:
The president may convene a meeting of the Governing Council after due notice and/or on the written notice by not less than two-third of the members of the Governing Council to consider matters of special nature. The members desirous of calling a meeting shall intimate in writing to the Director requesting him to convene a special meeting to consider matters of special nature and Director with the approval of the President shall convene such a meeting and issue notice to the members of such a meeting.
 
 
 
Functions of Office Bearers
  • The President of the Governing Council Shall Preside over the meetings of Governing Council.
  • Chairperson of the Executive Council shall preside the meeting of the Executive Council and shall perform such other functions as are delegated by the Governing Council from time to time.
  • The Secretary of the Society shall be the principal Executive Officer of the Society. Director shall have the following functions to perform:
    • Preparation of agenda for meetings of the Governing Council and the Executive Council and maintenance of accurate record of proceedings of such meetings by the Registrar of the Institute.
    • Ensuring action on all decisions taken at the meetings and reporting back on the progress achieved.
    • Administration of the funds of the NIGUM according to the approved budget.
    • Holding of annual convention of the NIGUM.
    • Head the academic council of the institute which shall decide courses, programmes and activities as per the objectives of the institute.
  • The Secretary of the society shall be the Chief Executive of the NIGUM and shall be responsible for day to day functioning of the NIGUM’s affairs. He shall be the person in whose name the Society may sue or be sued for the purpose of the Societies Registration Act, 1973.
 
 
 
Accounts and Legal Proceedings
Accounts and Audit
Accounts and Legal Proceedings
Accounts shall be maintained on accrual based double entry system and shall be audited by auditors appointed by the Governing Council. However, internal audit of the account shall be conducted by any reputed institute/organization or a Chartered Accountant.

Termination
Any member who does not observe the rules, or is believed to bring discredit to the Society may be removed from the membership by a resolution of the EC where at least 75% of the members are present.

Amendment
The rules will not be altered except by a resolution passed by two third/ three fourth seventy-five per cent of the members present at a Governing Council meeting, convened for this purpose.

Operation of the Accounts
Accounts of the Institute will be opened in any nationalized bank at Bhopal. The Secretary (Director, NIGUM) or person authorized by the Director shall operate the accounts of the Institute. Further, the financial matters of the NIGUM shall be governed by the Financial Regulation duly prepared by the EC and approved by the GC.

Legal proceedings
The Society may sue or may be sued in the name of its Secretary. The jurisdiction of all such suits for or against the Society shall be at Bhopal, Madhya Pradesh.

Dissolution
The Society may be dissolved subject to provisions of the Societies Registration Act on the resolution passed by the Governing Council in its special meeting called for the purpose and passed by at least 3/4 of its total members. If any property remains after the satisfaction of its debts and liabilities, it will be transferred to the Urban Development & Environment Department of Government of Madhya Pradesh for the use in training of ULBs.
 
       
Site Designed & Maintained by Centre for Research and Industrial Staff Performance (CRISP), Bhopal M.P., India
Best viewed in IE 7.0 and above with monitor resolution 1024x768